BY-LAWS OF

UNIONVILLE AREA COMMUNITY RECREATION ASSOCIATION

ARTICLE I NAME

Section 1.  The Unionville Area Community Recreation Association shall be named, known and styled as “Unionville Area Community Recreation Association,” “Association” or “URA.”

ARTICLE II SEAL

Section 1.  This Association shall have a seal, upon which shall be inscribed the name of the association, the year of its creation and the words “Incorporated in the Commonwealth of Pennsylvania.”

ARTICLE III OBJECTIVES AND AREA OF OPERATION

Section 1.  The objective of the Association shall be to promote and provide recreational sports activities for residents of the area of operation as defined below.  The area of operation for youth activities by the Association shall primarily be the Unionville-Chadds Ford School District and surrounding areas in Chester and Delaware County, Pennsylvania.  Further expansion is allowed as resources permit.

ARTICLE V MEMBERSHIP

Section 1.  A “Member” is defined as any individual who (a) resides in the Unionville-Chadds Ford School District or surrounding areas in Chester and Delaware County, Pennsylvania, (b) is a member of the Board of Directors, Officer, coach, assistant coach, or other individual who contributes to the betterment of the Association, and (c) is in good standing in the community.  Each Member shall be eligible for membership regardless of race, color, creed, religion, sex, national origin or age. 

Section 2.  Members shall have the right to vote on any of the affairs of the Association.  Each Member shall have one vote.

ARTICLE IV REGISTRATION FEES

Section 1.  Each URA program Commissioner will establish reasonable registration fees for the applicable program on an annual basis in order to cover all costs of the program including but not limited to uniforms, facility fees, equipment, insurance, and umpires.  The program Commissioner will get approval for the registration fees from the Treasurer and inform the URA Webmaster and President of the Board of Directors prior to implementing such fees.

ARTICLE VI MEETINGS

Section 1.  A general membership meeting shall be held once per year, typically in November, to elect officers for the following year and act upon other matters.  Members of the Association may attend meetings of the Board of Directors.

Section 2.  The Board of Directors shall meet at least twice per year.

Section 3.  Special Meetings of the general membership may be called by the President at such times as he or she may deem necessary or upon written request of one-third of the Members.

Section 4.  Special Meetings of the Board of Directors shall be called by the President whenever he or she shall deem necessary or at the written request of a majority of the Board of Directors.

Section 5.  Each Member shall be entitled to at least one week’s notice of the regular or any special meeting and each Director shall receive at least one week’s notice of a regular or special meeting.  A schedule of regular meetings, announced either orally, electronically or in writing at the beginning of a calendar year shall constitute notice for this purpose.

ARTICLE VII NOTICE AND WAIVERS

Section 1.  Notices of all special meetings may be given orally, electronically or in writing.  If given in writing, notice shall be either sent through the United States mail to each Member or Director on the Board of Directors, as the case may be, at latest address recorded on the books of the Association or handed directly to the particular Member or Director.

Section 2.  Unless otherwise provided by law, whenever any notice is required to be given, by the provisions of the by-laws, a waiver thereof in writing, signed by the person or persons entitled to such notices, whether before or after the time therein, shall be equivalent thereto.

ARTICLE VIII QUORUM AND MAJORITY VOTE

Section 1.  A quorum for the purpose of holding any meeting of the Members shall be at least 5 Members; a quorum for the purpose of holding any meeting of the Board of Directors shall be least 7 members of the Board of Directors.

Section 2.  A simple majority shall be required to pass any motion at any meeting of Board of Directors.

ARTICLE IX GOVERNING BOARD

Section 1.  The property and business of the Association shall be governed and managed by the Board of Directors which shall be not less than nine nor more than twenty, the exact number to be fixed from time to time by a majority of the Board of Directors.  Each Director must be in good standing in the community.  Until otherwise determined by the Board, the number of Directors shall be fifteen (15) and shall consist of the following:

President

Vice President

Treasurer

Secretary

Baseball Commissioner

Basketball Commissioner

Boys’ Lacrosse Commissioner

Field Hockey Commissioner

Girls’ Lacrosse Commissioner

Softball Commissioner

Volleyball Commissioner

Communications Chairperson

Sponsorship Chairperson

URA Webmaster

Legal Advisor

Section 2.  In the event that any vacancy exists on the Board of Directors, the remaining members of the Board of Directors may immediately fill such vacancy for the unexpired term.

ARTICLE X DUTIES OF OFFICERS

Section 1.  The President shall be chief executive officer and shall preside at all membership and board meetings of this Association; he or she shall have general and active management of the business of the Association; he or she shall see that all orders and resolutions of the Board of Directors are carried out; and he or she shall execute all bonds, mortgages, and all contracts of the Association, affixing the corporate seal thereof.

Section 2.  The Vice President shall be vested with all the powers and shall perform all the duties of the President during the absence of the latter, and shall have such other duties as may, from time to time, be determined by the Board of Directors; he or she shall be ex-officio a member of all committees as appointed by the Association.

Section 3.  The Secretary shall attend all sessions of the Board of Directors and all meetings of Members, and act as a clerk thereof; shall record all votes and minutes of all proceedings in a book to be kept for that purpose, and such records shall be kept accurately and he or she shall be prepared to read same at the request of the presiding officer at any subsequent meeting; he or she shall send notices of all meetings to the Members and/or Board of Directors; and he or she shall be custodian of the corporate seal and of all the books and records of the Association.

Section 4.  The Treasurer, under direction of the Board of Directors, shall have charge of all funds of the Association and shall deposit same in the name of the Association in depositories designated by the Board of Directors; he or she shall make a complete and accurate report of the finances of the Association at each meeting of the membership and of the Board of Directors.  In the event of his or her absence, his or her report shall be presented by the secretary to be read at said meetings.  He or she shall make all his records available for an audit at the end or each fiscal year.

Section 5.  The Commissioners of the various sports programs shall be directly responsible for executing the various sport programs of the Association.

ARTICLE XI BONDS AND SIGNATURES

Section 1. The Board of Directors may require the President, Vice President, and the Treasurer to be bonded for such amount as it shall deem necessary; premiums on said Bonds shall be paid for by the Association.

Section 2.  All checks given in payment of any debt or obligation of the Association shall contain the signatures of at least one (1) of the persons holding the offices of President, Vice President, or Treasurer.

ARTICLE XII NOMINATIONS AND ELECTIONS

Section 1.  Elections of the officers, members of the Board of Directors, and Commissioners, shall be held annually at the December General Membership Meeting.

Section 2.  A nominating committee shall be appointed by the Board of Directors in the last quarter and nominations for offices shall be presented by the Committee to the membership at the December General Membership Meeting; however, nominations by Members of other Members shall also be accepted from the floor at the election meeting.  A nomination and the clear consent of the nominee shall be all that is required to place a candidate on the ballot.

Section 3.  Only Members in good standing shall be nominated and/or elected to office. The term of office for all officers, Members of the Board of Directors, and Commissioners shall be for one (1) year.  All such elected officials may succeed themselves.  Said terms of office shall commence the first day of each calendar year.

Section 4.  A written proxy vote for any and all offices by a Member shall be accepted and counted at the election meeting.

ARTICLE XIII AUTHORITY TO BIND ASSOCIATION

Section 1.  Only members of the Board of Directors, or those persons that the said Board may designate by prior specific approval, may contract for, or incur any debt, or obligate this Association for any amount, and then only upon resolution of the Board of Directors authorizing such commitment.

Section 2.  A program commissioner, project or committee chairman, may not exceed his authorized budget unless approval to do so for a specific purpose is first obtained from the Board of Directors.

Section 3.  Violation of this Article shall be cause for immediate suspension and possible removal from office and membership, and in addition thereto, the Board of Directors, with the approval of the membership, may impose personal liability for unauthorized acts upon the individual found to be in violation of the provisions of this Article.

ARTICLE XIV STANDING COMMITTEES

Section 1.  There shall be such standing committees as from time to time shall be determined by the Board of Directors.

ARTICLE XV FUND RAISING

Section 1.  All funds raised by any program or on behalf of any program shall be turned over to the Treasurer for proper disbursement by the Board of Directors.  No fundraising for any purpose shall be allowed in the name of this Association without securing written permission from the Board of Directors. 

ARTICLE XVI DISTRIBUTION OF ASSETS UPON DISSOLUTION

Section 1.  In the event that this Association dissolves, any assets remaining at the date of dissolution shall be distributed to a local nonprofit organization which, in the opinion of the Board of Directors, has the same objectives and purpose as this Association. In the event no such organization exists at the time of any such distribution, any assets remaining at the date of dissolution shall be distributed to the Unionville-Chadds Ford School District for intramural sports activities.

ARTICLE XVII RULES OF ORDER

Section 1.  All proceedings and activities of this Association shall be governed by Robert’s Rule of Order.

ARTICLE XVIII AMENDMENTS

Section 1.  The By-laws may be amended at any meeting of the membership upon approval of the votes of three-fourths of the Members present at said meeting, and provided further, that said amendment has first been presented and offered at a previous meeting of the membership.

ARTICLE XVIV ADOPTION OF BYLAWS

Section 1.  These By-laws shall be adopted by a majority vote of the Members present and voting at the time of its proposal to the Members for ratification.

Section 2.  These By-laws, as amended, were adopted on the _____ day of __________________, 2016, and shall be in full force and effect thereafter.

Certified as True and Correct: